State of Oregon - Oregon School Boards AssociationRPA for Document Management

Challenge

The policy department of the Oregon School Boards Association (OSBA) is responsible for writing and maintaining policies for over 200 school districts. 

• Each individual district has hundreds of policies and thousands of documents 

Needed to convert all these files from WordPerfect format to Microsoft Word format.

• Took one person more than a week to complete the conversion for just one individual district.

RPA Solution

RPA was used to:

• Automate the tedious conversions. 
• Enable the process to run overnight.

Value

Cleared the entire backlog. 

• Every single policy document for a given school district was converted in just 20 minutes.  

Reusable workflows, aided by quick implementation time and easy-to-learn interface.

• Expanded their use of RPA from the policy department to the labor department.